The Council is responsible for granting and enforcing a wide variety of licenses, certificates, permits and notices across the Rochford. This privacy notice gives details on the levels of personal information collected and processed covering alcohol and entertainment, gambling and betting, taxi and private hire and animal licensing.
Alcohol and Entertainment
The Licensing team cover all licensable activities and inspections in the district in relation to business that wish to have a licence under the Licensing Act 2003.
Information collected
Personal information around the applicant, premises licence holder, business owner and the DPS (designated premises supervisors) including:
- Name
- Address
- Telephone number
- Email address
- Date of birth
- Financial information
- CRB (DBS) Data
- Personal licence number
Agencies we might share your information with
- Licensing committee
- Police
- The courts
- All responsible authorities
- Other Local Authorities
Purpose for processing
The Council has a legal obligation to grant and enforce licensing for alcohol and entertainment and it does this under the Licensing Act 2003. This includes premises licence applications, premises variations, minor variations, designated premises supervisors (DPS), personal licences, transfer/changes of business details and Temporary Event Notices. The above information is stored securely in our preferred IT software management system.
Length of time we keep your information
We will keep your information whilst you have an active licence and for 6 years after the licence has been revoked at which point it will be disposed of securely.
Your rights
You do have the right to contact us and ask for your information to be removed where there is no obligation or statutory requirement for it to be kept. You can exercise this right by contacting licensing@rochford.gov.uk.
Gambling and Betting
The Licensing team cover all licensable activities and inspections in the district in relation to business that wish to have a licence under the Gambling Act 2005.
Information collected
Personal data around the applicant, premises licence holder, business owner and Premises and Operator licence owner including:
- Name
- Address
- Telephone number
- Email address
- Date of birth
- Financial information
Agencies we might share your information with
- Licensing committee
- Police
- The Courts
- All responsible authorities
Purpose for processing
The Council has a legal obligation to grant and enforce licensing for gambling and entertainment and it does this under the Gambling Act 2005. This includes premises licence applications, premises variations, transfer/change of business details, permits, notifications and lotteries.
Length of time we keep your information
We will keep your information whilst you have an active licence and for 6 years after the license has been revoked at which point it will be disposed of securely.
Your rights
You do have the right to contact us and ask for your information to be removed where there is no obligation or statutory requirement for it to be kept. You can exercise this right by contacting licensing@rochford.gov.uk.
Taxis and Private Hire
Rochford District Council collect your personal data so we can determine whether or not you are a ‘fit and proper person’ to be the holder of a licence associated with the hackney carriage and private hire trade.
We will only collect the personal data from you that we need in order to prove that you comply with the pre-licensing and licensing conditions requirements.
Information collected
All personal information around applicant, driver and vehicle including:
- Name
- Address
- Telephone number
- Email address
- Date of birth
- Place of birth
- National Insurance number
- Financial information
- CRB (DBS) data
- Car registration number
- Other Vehicle related details
- Insurance
- MOT
- V5
- Utility bills
- Photo ID (passport, Driver Licence)
- All document pertaining to any application
- Group Two Medical information
Agencies we might share your information with
- Licensing committee
- Police
- The courts
- Essex County Council
- DVLA
- Other Local Authorities
- Your information may also be shared with any other body that demonstrates it has a right to your information for this purpose.
Purpose for processing
The Council has a legal obligation to grant and enforce licenses for Hackney carriage and private hire vehicles. This includes applications and renewals operators, drivers and vehicles.
- Town Police Clauses Act 1847
- Local Government (Miscellaneous Provisions) Act 1976
Length of time we keep your information
We will keep your information whilst you have an active licence and for 6 years after the license has been revoked at which point it will be disposed of securely.
Where we revoke a driver licence under fit and proper the name and details as to why will be held on record indefinitely as the application for a driver licence is exempt from the rehabilitation of offenders act 1974.
Your rights
You do have the right to contact us and ask for your information to be removed where there is no obligation or statutory requirement for it to be kept. You can exercise this right by contacting licensing@rochford.gov.uk.
Animal Licensing
The Licensing team cover all licensable activities and inspections in the district in relation to business that wish to have a licence under the Animal Welfare Act 2006.
Information collected
Personal details of applicant (to appear on licence), property details and animals kept:
- Name
- Address
- Telephone number
- Email address
- Date of birth
- Convictions under the act
Agencies we might share your information with
- Police
- The courts
- All responsible authorities where requested
Purpose for processing
The Council has a legal obligation to grant and enforce licenses in relation to keeping, breeding and selling animals. We do this under a number of different Acts which include:
- The Animal Welfare (Licensing of Activities Involving Animals) (England) Regulations 2018
- For Animal Boarding for Cats and Dogs (including Home boarding, Kennels and Day care)
- Sale of Animals
- Horse riding Establishments
- The Performance of Animals
- The Breeding of Dogs
- Zoo Licence Application (The Zoo Licensing Act 1981)
- Dangerous Wild Animals Application (The Dangerous Wild Animals act 1976)
Length of time we keep your information
We will keep your information whilst you have an active licence and for 6 years after the license has been revoked at which point it will be disposed of securely.
Your rights
You do have the right to contact us and ask for your information to be removed where there is no obligation or statutory requirement for it to be kept. You can exercise this right by contacting licensing@rochford.gov.uk.